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LARS GROUP
Documents

Paperwork whose numbers agree with each other

The invoice, the packing list and the bill of lading describe one and the same batch — and a mismatch between them stops the cargo at the border. We prepare the whole set and reconcile it before dispatch.

  • The complete set
  • Cross-checked against each other
  • Stored with the project
  • Specification to the contract

Who it suits

  • Your cargo was held up over a mismatch in the paperwork.
  • Your supplier sends an invoice missing half the required details.
  • You need a specification you can point to in a dispute.
  • Paperwork from past shipments is scattered across chats and mailboxes.

What you get

A document set consistent with itself and with the cargo.
A specification describing the goods, solid enough to base a claim on.
Every project document in one place rather than in correspondence.
A clear sense of which document answers for what.

How the work goes

  1. 1ScopeWe work out which documents the route and the product category require.
  2. 2PreparationWe gather the data from the maker and draw up the set.
  3. 3ReconciliationWe check that quantities, weights and descriptions match everywhere.
  4. 4HandoverWe hand over the set and keep copies with the project.
CASE STUDY

A forty-carton discrepancy

The task
The invoice and the packing list showed different quantities for the same item.
The outcome
Caught in reconciliation before dispatch and reissued within a day. The cargo left on schedule — at the border that mismatch would have cost a week standing still.
1 dayCaught before dispatch
0 daysTime held at the border
6Documents in the set

Frequent questions

The base set is a contract with a specification, a commercial invoice, a packing list and a transport document. Beyond that it depends on the goods and the country: certificates, permits, certificates of origin.

We help work out which ones your category and market require, and we deal with the certification bodies. Obtaining them is a procedure with its own timelines, and promising it “in a week” would not be honest.

The invoice answers “how many and at what price”; the specification answers “what exactly”. That is what you cite when the wrong thing arrives: without a description of materials, dimensions and contents there is nothing to argue from.

With the project, alongside the photo reports and the substantive correspondence. The point is that six months later you are not hunting for an invoice in a chat.

Related services

Logistics

Consolidation, routing, paperwork and shipment tracking.

Costing

Payment schedule, fees and the full landed cost per unit.

Documents

Invoices, specifications, packing lists and shipping paperwork.

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